Working from Home is Here to Stay

2020 has certainly been an unforgettable year, who would have thought this time last year that come March the majority of British workers would be instructed to work from home and without any current sign of this changing anytime soon.

This forced change has placed a huge burden of responsibility on organisations both large and small to create, almost overnight, a hardware and software infrastructure which would be capable of managing a workforce spread across multiple locations.

So, what of the future? Latest research indicates that a little over 10% of employees want to return to the office on a full-time basis in the future, with a staggering 75% seeing a mix of home and office working being the future.

With this in mind, is your organisation geared up to provide ongoing flexibility, particularly as this is likely to be an increasing factor in workers choosing their next move.

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Moving to a Cloud Based System May be the Answer

This year has graphically demonstrated that whilst inadequate systems could be worked around when staff were constantly in the office, a huge failure has been exposed when they are working remotely. Are they able to access their usual documents and processes and critically is your data safe and compliant?

We are working with many businesses at this time who are seeking a long-term solution to their employees operating remotely and have decided now is the right time to implement the benefits of Cloud document management.

A Single Central Filing Location

Utilising a cloud-based system, you can be certain that All of your business-critical information is stored in a single location and to the highest security standards and is ONLY accessible to those with specific authority, down to individual document level if required.

Access from Anywhere

Critically in these times, access to the system may be gained from any location and on any device thus negating the need for expensive investment in hardware or software to equip your remote workforce.

Within a Department or Across the Globe

Cloud based systems are entirely scalable so you may wish to initially implement on a departmental basis, safe in the knowledge that you can expand across continents should the need arise.

Safety Comes First

Quite rightly issues of security and compliance have risen to the fore. With employees working away from the office, the opportunity for your data to be saved on independent devices, issues of version control or duplication of data have increased. Worse are you falling foul of GDPR rules and the penalties this can bring?

Cloud based document management systems comprise high levels of built-in security. These range from user authorisation which can be linked to your existing single sign on protocols, multi-level access to individual documents, 256-bit encryption and HTTPS data transfer.

With all the challenges faced in 2020 and the likelihood of these continuing, shouldn’t you now be looking at putting in place the structure to ensure your employees can work efficiently from home whilst keeping your precious data safe.

Why not get in touch with one of our specialists and let us help you gear up for the future.

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