Every employee’s records at your fingertips

Get ready to deliver a whole new level of expertise, transparency and value to your colleagues. Hundreds of organisations use DocuWare to centralise, organise and secure their employee records — and improve processes from recruiting to annual reviews to talent management.


Digitising your paper HR records and files is quick, simple and brings a whole host of benefits including:

  • HR file scanning eliminates the need for document storage in files, on shelves or by the box in storage
  • Secures confidential data meaning only those that need to access sensitive information do so
  • Allows instant access via the web on a PC, Tablet, Laptop or Smartphone anywhere in the world
  • Records and information become instantly searchable
  • Records are fully backed up and secure
  • Complies with statutory retention periods
  • Records are fully admissible in a court of law
  • Easily integrates with almost any HR and payroll system
  • Minimum or no input required from IT department

Demonstrate expertise

No amount of HR competence will help if your processes can’t provide a path your employees to follow your lead. Build confidence as a reliable business partner.

Maintain transparency

Your colleagues are counting on a neutral, transparent business partner. Stay objective through the toughest HR days with secure records and dependable approval workflows that protect you, your team and the company.

Focus on results, not process

By establishing a rock-solid and compliant base of secure personal records management and processes, you can focus on why you got into HR in the first place: helping colleagues navigate recruitment, onboarding, annual reviews and more.

Be ready for the exceptions

The world of human resources guarantees one thing: there are always exceptions. With flexible process management and the ability to craft ad hoc workflows, it’s no trouble to handle whatever the day throws at you.

BPMS offer a range of services to allow HR managers to efficiently capture and associate documents with employees by name or staff number. HR file scanning eliminates the need for document storage either in filing cabinets or off site in an expensive storage facility. The documents can then be accessed via a web interface or through a dedicated application. Most importantly it’s fast, completely secure and complies with statutory retention periods for all documents.

Electronic document management enables all physical and digital documents relating to an employee to be captured and stored – this includes paper documents and also emails. These may be required during HR or legal proceedings. All documents scanned are admissible in court in their electronic form.

HR file scanning

Who Are DocuWare

DocuWare provides digital document management and automated workflows to organisations of any size and across all major industries from manufacturing and retail to healthcare and government. With availability in 16 languages and supporting cloud and on-premises deployments, DocuWare currently serves 14,000 customers across 90 countries with a global network of over 650 partners.

Digital transformation

Establish a new pace for innovation by transforming into a digital-first business.

Go Paperless
Automate Common Processes
Embrace the Mobile Workforce
Get Ahead of Compliance
Move to the Cloud

Our focus

Empower knowledge workers to work without compromise within critical business areas.

Finance & accounting
Invoice processing
Employee management
Sales & marketing
GDPR

The platform

Discover the breadth and depth of DocuWare document management and workflow automation.

DocuWare Cloud
Preconfigured cloud solutions
Cloud and on-premises deployment
Features and capabilities
Mobile apps
Security
Integration

Contact us to find out more about DocuWare