Invoice Processing & Scanning​

Our automated invoice processing services will have an immediate positive impact on any business looking to improve the way they handle and process invoices. Increase processing speeds, reduce staffing costs and lever early payment discounts by becoming more efficient in the way you process your invoices.

Contact Us Today For a Quote - Call 0333 772 1631

Invoice Processing Overview

Using our sophisticated data capture techniques we save our customers, time, money and significant effort by removing the need to manually process accounts payable invoices. This frees up your time to concentrate on core accounts payable tasks in your department.

Step By Step Process Overview

 

  • Invoice arrives with BPMS via PO BOX or dedicated email account
  • Post opened, sorted and categorised
  • Documents prepared and scanned to agreed specification
  • Data extraction via blend of OCR and manual data entry
  • Quality control checks at all stages
  • Management of business rules
  • PO matching and validation
  • Upload to EDM system or accounts package

Experience

By putting your trust in BPMS you have access to decades of experience in working with clients both large and small in delivering document management solutions. We deliver and support the latest platforms and operate a fully staffed document scanning bureau housing the very latest equipment to deliver you a professional one stop shop for all your document and information management needs.

Security Guarantee

The security of your highly sensitive data, the cornerstone of everything you do, is central to everything we do at BPMS. All our personnel are subject to DBS checks and enter into a non-disclosure contract and our systems are continually subjected to the most strenuous testing.

Accreditations

Whilst maintaining the highest standards of security and professionalism across our entire business, at BPMS we constantly subject our systems, solutions and processes to external scrutiny and as a result we hold all of the necessary accreditations to ensure your total peace of mind.



How To Calculate The Cost Of Processing An Invoice

According to industry research group Gartner, the typical cost of processing an invoice in the UK averages between £4 and £25. In some cases it can even be as high as £50. This is per invoice.

Results of IOMA’s AP 2012 Department Benchmarks and Analysis report, indicates that in an environment with a low level of automation the average cost of processing an invoice can be up to 20 times the average cost of invoice processing in an environment with high levels of automation. With such high levels of success being achieved with invoicing automation solutions, increasingly more businesses are now recognising the significant benefits.

However, for businesses still relying on manual paper intensive systems, tracking the average costs associated with invoice processing is problematic. Technology research specialists Paystream Advisors (2012) carried out a widespread survey, identifying that it is for this reason that one whole third of companies surveyed are unable to answer this simple question.

Unsurprisingly, manual accounts payable processes outweigh alternative methods in smaller to medium-sized companies where human and capital resources are limited. This results in higher processing costs in smaller companies, compared to medium-sized companies which, according to 2012 survey results, have done well to control the cost of invoice processing. However it is the larger companies achieving the most cost efficient processes, due to the implementation of automation solutions.  With these systems in place, businesses are able to easily measure invoice processing costs.

Paystream Advisors (2012) report that processing costs are down across the board, indicating a rise in the implementation of automation solutions. It is predicted that as more companies adopt these solutions, processing costs will continue to decrease dramatically. Additionally, larger sized businesses are also leading the way in the implementation of other AP technologies such as eInvoicing and electronic payments. 

What Our Clients Say

One of our original purposes in implementing DocuWare was to make our move to a new building easier and move toward a paperless office. That was accomplished, but the real benefit we’ve seen is DocuWare’s flexibility which allows each of our departments to use the software in very different ways expanding charitable income and helping us reach out goals.

Richard Gardner
Information System Manager

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Contact Us Today For a Quote - Call 0333 772 1631