Document Imaging

The Document Imaging Service from BPMS converts paper documents to digital images and enables you to store, access and manage them electronically. Our services are trusted by hundreds of companies across the UK. We stand for quality, speed, accuracy and security.

Contact Us Today For a Quote – Call 0333 772 1631

Businesses today are constantly creating paper documents which often add to already existing paper archives. Most businesses understand that the future is digital and a paper light or paperless environment should be worked towards. Many documents need to be stored for compliance purposes however traditional box storage or paper based records management no longer proves to be a cost effective or efficient way to work.

One of the biggest challenges for businesses of any size is how to bring their existing archives together with the information they create on a daily basis. BPMS Document Imaging Services allow organisations to convert all of their hard copy document archives into a digital format. The images can be saved into a variety of formats(often PDF, TIFF and JPG) and uploaded into almost any content management system. This makes for easy searching, fast retrieval, improved sharing and security.

If you don’t have a content management system then don’t worry, there are plenty of options. We will be happy to demonstrate DocuWare – an Enterprise Content Management System. DocuWare has been adopted by some of the worlds leading organisations and is available in both standalone (server based) and cloud variants.

Why BPMS?

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Experience

By putting your trust in BPMS you have access to decades of experience in working with clients both large and small in delivering document management solutions. We deliver and support the latest platforms and operate a fully staffed document scanning bureau housing the very latest equipment to deliver you a professional one stop shop for all your document and information management needs.

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Security Guarantee

The security of your highly sensitive data, the cornerstone of everything you do, is central to everything we do at BPMS. All our personnel are subject to DBS checks and enter into a non-disclosure contract and our systems are continually subjected to the most strenuous testing.

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Accreditations

Whilst maintaining the highest standards of security and professionalism across our entire business, at BPMS we constantly subject our systems, solutions and processes to external scrutiny and as a result we hold all of the necessary accreditations to ensure your total peace of mind.

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What Our Clients Say

“A very professional and efficient service was provided by BPMS. Their Can-Do attitude is always a comfort and their time-tested procedures have proven, beyond doubt, their worth.”

Lauren Dewsbury

Office Manager

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FAQ’s

What is document imaging and how does it differ from document scanning?

Document imaging is the broader process of converting paper documents into digital images that can be stored, accessed and managed electronically – typically as PDF, TIFF or JPG files. Document scanning is the physical act of capturing those images. Imaging usually includes the additional steps of indexing, OCR and uploading to a content management system so the images can be used productively.

What file formats are produced by the document imaging service?

Documents are most commonly delivered as PDF, TIFF or JPG files. We agree the format with you upfront based on how you plan to store and use the images, and the requirements of your content management system.

Can BPMS upload my scanned images directly into my content management system?

Yes. The digital images can be uploaded into almost any content management system, allowing for easy searching, fast retrieval, secure sharing and ongoing compliance. We work with your IT team to make sure the integration is smooth.

What if I don't have a content management system?

That’s not a problem. We offer a range of content management options – from our own DocuWare platform through to simple cloud-based solutions like BPMS Online. We’ll discuss your requirements and recommend the most appropriate platform for your size of business and use case.

Can document imaging help me become a paperless office?

Yes – that’s precisely what most clients use it for. Document imaging is the foundation of any paperless office strategy. By converting your existing archives and capturing new documents at the point of creation, you can drastically reduce or eliminate physical paper storage.

Is document imaging suitable for compliance and record-keeping requirements?

Absolutely. Many businesses are required to retain records for compliance reasons. Document imaging gives you a more cost-effective and far more efficient alternative to traditional box storage, while making it easier to demonstrate compliance during audits because every document can be retrieved instantly.