Why Your Accounts Department Can Be Just as Efficient Working Remotely

Difficulties working remotely often impact most with accounts departments. If historically you have considered a move to digital working as a “nice to have” you are doubtless now realising that this has become business critical in respect of digital workflow, sharing information securely, automating approvals, increasing accountability and delivering transparency.

Recent surveys seem unanimous in concluding that Covid-19 has been both a wake-up call and a marvellous opportunity for accounting teams to implement digital processes as their operations have transitioned from a single location to potentially many and a clear need to join this up has emerged.

So How Does Digital Working and Automated Workflow Bring your Team Together?

To start with, let us help define workflow. Workflow is simply the ability to route tasks via multiple individuals or departments, enabling them to view, action and pass on to the next step within a process.

Enabling this digitally enables your employees to accomplish this automatically, securely, efficiently and without delay or error.

In addition, digital workflow allows your staff to collaborate, for example to review an invoice and approve or reject it. Workflows may be individually set to exactly replicate the processes within your department.

Typically, with traditional paper-based workflows it is only possible to take action when both you and the document are physically in the same location. Digital workflow frees you from these restrictions, you can be anywhere and still contribute actively to the process.

By example, if an invoice arrives and you are away from the office, you will receive an email notification and from your tablet, smartphone or any other mobile devise can instantly review, approve or reject the invoice and continue the document on its designated path.

Taking the Pain out of Working from Home

As most documents now come into your business electronically, doesn’t it make sense to work with them in this media?

Using our range of systems, documents arriving within the business are automatically sent to monitored folders which seemlessly distributes them to the correct recipient. In addition, specific email addresses may also be monitored and similarly delivered.

Once invoices are ready for approval, the appropriate manager receives an email notifying them therefore making it much more likely they will action the document immediately as opposed to setting aside time in their schedules or indeed forgetting to do so altogether causing delay and supplier annoyance.

In implementing a document management solution, you can streamline your accounts department by automating your existing manual processes with digital workflows whilst fully integrating to your current accounting system.

Putting in place a cloud-based invoice processing system now will allow your department or business to be ready for the future way of working within a few days. Featuring preconfigured templates to cover the most common processes which are able to be upscaled, modified and adapted means you can take up the future challenge with full confidence.

Get in touch for your free consultation and let us help make you more efficient, cost effective and streamlined.

20th July 2020

Why Your Accounts Department Can Be Just as Efficient Working…