The use of paper has, for decades, been the way business has operated. To some extent this has been understandable as employees were familiar with it and if well managed, everyone knew where everything was.
Whilst many organisations had toyed with the idea of switching to electronic forms of storage, available solutions were often both complex and costly.
None of us will need reminding that over the last year or so the world has changed and with it have come pressures to the working environment which make paper-based infrastructures increasingly unworkable. Quite simply, how do employees access key information if it is in the office and they are often not.
Solving this problem has proven tricky, Google the problem and you are presented with a wide range of document management systems (we know this, we deliver them) that appear to do everything but make the tea – but at what price and how do you easily transition your key members of staff away from their trusted and often beloved paper-based systems to this new high-tech environment without a good deal of pain, resistance and at worst cultural breakdown.
Having worked in this environment for longer than we care to remember, it has become obvious to us, again and again, that making the move from paper to a full electronic document management system is often a bridge too far for many businesses and whilst they can appreciate the benefits, the price of upheaval, employee time, change management, not to mention the associated costs are such that such schemes often fail to fly.
Faced with the apparent problem that business increasingly needed to move away from a reliance on paper but wasn’t in large part ready to take the leap to full document management, we at BPMS sought a solution.
On the one hand, how could we make filing easily and accurately available away from the usual office environment, whilst ensuring total security and complete document control whilst demanding a very low cost?.
The platform we developed is BPMS ONLINE, it allows business to make the transition from paper to electronic filing in a very easy to use and an extremely inexpensive manner without any disruption or resistance. Put simply it allows you to work as you currently just more accessibly, securely and efficiently than you possibly do right now.
So what are the key benefits…………….
Ease of Use
BPMS ONLINE allows you to easily manage your filing. All your filing may be retrieved by title or free text search resulting in no more lost time trying to remember where a document is filed or what you or others called it.
24/7 Access
Your filing is accessible securely at any time and on any device, employees working away from the office no longer need to travel in just to view a file.
- Authorised users will have 24/7 access worldwide
- Online file management makes retrievals easy and secure, helping you stay GDPR compliant
High Level Security
BPMS ONLINE
Your data is maintained and backed up through our UK based Data Centres and continually undergoes stringent testing to ensure the absolute security of your critical filing.
Access to your platform is only available to those with permission and provides document control to individual documents if required.
BPMS ONLINE operates Two Factor Authentication across the platform for advanced security of access.
It just makes your life so easy
BPMS ONLINE has been designed with one thing in mind…….to make your life easier. It allows you to take secure control of your business-critical information in the most secure and easy to use way possible. Get in touch with us today and let us work together in making your organisation more efficient.
