Experienced
30 Years of Proven Expertise
Security Guarantee
Security-First Document Management
Accredited for Excellence
Industry-Recognised Standards
Accredited Document Scanning Services in London
No two organisations file paperwork the same way, so we shape every accredited scanning project around your sector, your systems and the compliance rules you work to. Legal and finance records, HR folders, technical drawings, decades-old archives — each is scoped around volume, sensitivity and retention, giving you secure digital access while releasing office space and taking the risk out of paper storage.
With an office in London and a production bureau on the south coast, BPMS combines serious scanning capacity with a genuinely consultative approach. We begin by learning how your records are used, then assemble the right blend of on-site scanning, bulk scanning, scan-on-demand and storage, so the service is built around your organisation rather than the reverse.
Benefits of Our Professional Document Scanning Services
Instant Access and Easy Document Retrieval
Reduced Storage and Operational Costs
Secure, GDPR-Compliant Digital Storage
Improved Customer Experience and Efficiency
A Greener, Paperless Way of Working
Our Document Scanning Process From Collection to Digital Delivery
Secure Collection
We collect your records using vetted personnel and tracked vehicles to ensure complete security from the outset.
Itemised Logging
Every box and file is recorded at the point of departure from your premises for full traceability.
Secure Transit
Your documents are transported under strict security controls with a fully maintained chain of custody.
Reconciliation on Arrival
On arrival at our scanning bureau, all items are checked and reconciled against the original log to confirm nothing is missing.
Fully Tracked Chain of Custody
From collection to delivery, every stage is evidenced to ensure compliance, security, and complete accountability.
Our Document Scanning
Services Include
On-Site and Confidential Document Scanning Services
Secure on-site confidential document scanning with trained staff handling preparation, scanning, and secure destruction for regulated organisations.
Bulk Document Scanning Services
High-volume bulk document scanning transforms paper archives into searchable digital records, reducing storage costs and enabling instant access.
Legal Document Scanning Services
Secure legal document scanning that keeps records organised, compliant, and audit-ready for regulated organisations and law firms.
Large Format Document Scanning Service
Wide-format scanning of drawings, plans and maps larger than A3, delivered as TIFF, JPG or PDF up to A0 and beyond.
Book and Bound Document Scanning
Non-invasive scanning of bound books and documents into searchable PDF, JPG or TIFF, protecting fragile originals from damage.
Drawing and CAD Conversion Scanning
Convert paper drawings and schematics into editable CAD files, including .DWG and .DXF, ready for AutoCAD workflows.
Invoice Scanning and Data Capture
Invoice scanning and data capture for finance teams, HMRC-aligned and ready for automated, fully auditable accounts payable.
Scan on Demand Document Scan Service
Files stored securely and scanned only when you request them, spreading digitisation costs and returning digital copies on demand.
Document Scanning and Storage Services
Secure physical storage combined with rapid digital retrieval and managed archive destruction, freeing up valuable office space.
Why BPMS
Experienced
By putting your trust in BPMS you have access to decades of experience in working with clients both large and small in delivering document management solutions. We deliver and support the latest platforms and operate a fully staffed document scanning bureau housing the very latest equipment to deliver you a professional one stop shop for all your document and information management needs.
Security Guarantee
The security of your highly sensitive data, the cornerstone of everything you do, is central to everything we do at BPMS. All our personnel are subject to DBS checks and enter into a non-disclosure contract and our systems are continually subjected to the most strenuous testing.
Accredited for Excellence
Whilst maintaining the highest standards of security and professionalism across our entire business, at BPMS we constantly subject our systems, solutions and processes to external scrutiny and as a result we hold all of the necessary accreditations to ensure your total peace of mind.
File Formats and Output Options for Your Scanned Documents
A professional document scanning service has to deliver into the systems and formats your business already runs, not the other way around. Our document scan services support every mainstream output, including searchable PDF and PDF/A for long-term archiving, TIFF and JPEG for imaging, and CAD-compatible .DWG and .DXF for technical drawings. Files can be delivered on encrypted media, via secure file transfer, or uploaded directly into your chosen document management system, SharePoint tenant or cloud storage.
Secure and Confidential Document Scanning Services You Can Trust
Where the records are personal, financial, legal or commercially sensitive, ‘secure’ can’t be a line on a website — it has to be how the work is actually run. Our secure document scanning is carried out in an accredited bureau by DBS-checked, NDA-bound staff, with overlapping physical and digital controls at every step. Each file is traced from collection to final delivery, scanning stations are isolated, network access is locked down, and the finished records are encrypted in transit and at rest.
For the organisations that most need a confidential document scanning service — City law firms, financial advisers, HR teams, healthcare providers and public bodies among them — this level of control is what separates a project that shores up your compliance from one that quietly opens a new gap. BPMS is built to deliver the former on every engagement, whatever its scale.
BPMS can collect from London
BPMS operates a London office in Islington, providing secure, accredited document scanning across the capital, including the City, Westminster, Camden, Shoreditch and Canary Wharf. Our vetted team collects your records directly from your London premises, whether you are in the central business districts, the West End or the surrounding boroughs.
Every collection is itemised and tracked from your door to our accredited London scanning operation, giving organisations in legal, finance, healthcare, education and the public sector a secure, GDPR-compliant route to a paperless office. Call 0333 772 1631 to arrange document scanning collection across London.
What our clients say
Neil and his team provided a professional and efficient service and completed the project within the agreed timeframes. Neil was extremely helpful and we have been delighted with the service from BPMS which has enabled us to move to a paperless HR office.
Rachel Byers
Human Resource Manager
Get a Quote for Document Scanning Services Today
From a one-off bulk project to confidential, ongoing scanning or a full document storage solution, BPMS designs the work around your volumes, deadlines and compliance requirements — and provides document scanning across London and the South East with clear, fixed quotations agreed before anything starts.
Call 0333 772 1631 or email info@bp-ms.co.uk for a free, no-obligation quote on professional document scanning services from one of the south coast’s most trusted scanning bureaus.
FAQ’s
What is document scanning and how does it work?
Document scanning is the conversion of your physical paper into digital files, typically searchable PDF, TIFF or JPEG. At BPMS the work moves through several stages: files are prepared (staples, clips and bindings removed and any tears mended), passed through production scanners, quality-checked, then indexed so any document can be found in moments. The digital copies are loaded into your chosen system, and the originals are either securely destroyed or returned to you, as you wish.
What file formats can my scanned documents be delivered in?
We provide your scanned files in whichever format best fits your systems — most often PDF, JPG or TIFF. For technical drawings, CAD-ready formats such as .DWG and .DXF are also available for use in AutoCAD.
What is scan-on-demand and when should I use it?
Scan-on-demand works well where an organisation holds a large volume of paper but has no need to digitise it all at once. It’s a common first step for London and South East organisations easing into a wider digitisation programme. Your files are kept in secure storage and scanned only as you request individual documents, with the digital copy returned — spreading the cost over time and often the most sensible way to begin.
How does BPMS keep our documents secure?
Security is the foundation of how we work for our London and South East clients. Scanning is carried out in a secure, ISO 9001-approved facility, our people are vetted and bound by confidentiality agreements, and your documents are handled under controlled conditions from first to last. Where you want originals destroyed after scanning, we issue a certificate of destruction for your records.
How much paper does a typical filing cabinet or archive box hold?
As a broad guide, a standard four-drawer filing cabinet holds somewhere between 15,000 and 20,000 sheets, and an archive box around 2,000 to 2,500 — the exact figure depending on paper weight and how tightly files are packed. Most organisations underestimate both the paper they hold and the hours lost to records that have gone astray.
Can you scan bound books and large-format drawings?
Yes. Bound documents are handled with a careful, non-invasive method that leaves the originals intact, and for outsized items such as architectural drawings, plans and maps we run dedicated wide-format scanners that cope with widths up to A0 and lengths of about two metres.
What happens to my paper documents once they have been scanned?
That’s entirely your choice. Most clients have their originals securely shredded and recycled once scanning is finished, with a certificate of destruction supplied for compliance. If you would rather keep the physical files, we return them to you instead.