Experienced
30 Years of Proven Expertise
Security Guarantee
Security-First Document Management
Accredited for Excellence
Industry-Recognised Standards
Accredited Document Scanning Services in Fareham
We tailor every accredited scanning project to your sector, your systems and your compliance duties rather than running it through a standard process. Be it legal or finance paperwork, HR files, technical drawings or older archives, each job is scoped by volume, sensitivity and retention rules — providing secure digital access, freeing office space and easing the risks that come with keeping paper.
Working across Fareham and the south coast more widely, BPMS unites a high-volume production bureau with a consultative mindset. We look first at how your records are used in practice, then build the right mix of on-site scanning, bulk scanning, scan-on-demand and storage — so the service bends around your business, not the other way round.
Benefits of Our Professional Document Scanning Services
Instant Access and Easy Document Retrieval
Reduced Storage and Operational Costs
Secure, GDPR-Compliant Digital Storage
Improved Customer Experience and Efficiency
A Greener, Paperless Way of Working
Our Document Scanning Process From Collection to Digital Delivery
Secure Collection
We collect your records using vetted personnel and tracked vehicles to ensure complete security from the outset.
Itemised Logging
Every box and file is recorded at the point of departure from your premises for full traceability.
Secure Transit
Your documents are transported under strict security controls with a fully maintained chain of custody.
Reconciliation on Arrival
On arrival at our scanning bureau, all items are checked and reconciled against the original log to confirm nothing is missing.
Fully Tracked Chain of Custody
From collection to delivery, every stage is evidenced to ensure compliance, security, and complete accountability.
Our Document Scanning
Services Include
On-Site and Confidential Document Scanning Services
Secure on-site confidential document scanning with trained staff handling preparation, scanning, and secure destruction for regulated organisations.
Bulk Document Scanning Services
High-volume bulk document scanning transforms paper archives into searchable digital records, reducing storage costs and enabling instant access.
Legal Document Scanning Services
Secure legal document scanning that keeps records organised, compliant, and audit-ready for regulated organisations and law firms.
Large Format Document Scanning Service
Wide-format scanning of drawings, plans and maps larger than A3, delivered as TIFF, JPG or PDF up to A0 and beyond.
Book and Bound Document Scanning
Non-invasive scanning of bound books and documents into searchable PDF, JPG or TIFF, protecting fragile originals from damage.
Drawing and CAD Conversion Scanning
Convert paper drawings and schematics into editable CAD files, including .DWG and .DXF, ready for AutoCAD workflows.
Invoice Scanning and Data Capture
Invoice scanning and data capture for finance teams, HMRC-aligned and ready for automated, fully auditable accounts payable.
Scan on Demand Document Scan Service
Files stored securely and scanned only when you request them, spreading digitisation costs and returning digital copies on demand.
Document Scanning and Storage Services
Secure physical storage combined with rapid digital retrieval and managed archive destruction, freeing up valuable office space.
Why BPMS
Experienced
By putting your trust in BPMS you have access to decades of experience in working with clients both large and small in delivering document management solutions. We deliver and support the latest platforms and operate a fully staffed document scanning bureau housing the very latest equipment to deliver you a professional one stop shop for all your document and information management needs.
Security Guarantee
The security of your highly sensitive data, the cornerstone of everything you do, is central to everything we do at BPMS. All our personnel are subject to DBS checks and enter into a non-disclosure contract and our systems are continually subjected to the most strenuous testing.
Accredited for Excellence
Whilst maintaining the highest standards of security and professionalism across our entire business, at BPMS we constantly subject our systems, solutions and processes to external scrutiny and as a result we hold all of the necessary accreditations to ensure your total peace of mind.
File Formats and Output Options for Your Scanned Documents
A professional document scanning service has to deliver into the systems and formats your business already runs, not the other way around. Our document scan services support every mainstream output, including searchable PDF and PDF/A for long-term archiving, TIFF and JPEG for imaging, and CAD-compatible .DWG and .DXF for technical drawings. Files can be delivered on encrypted media, via secure file transfer, or uploaded directly into your chosen document management system, SharePoint tenant or cloud storage.
Secure and Confidential Document Scanning Services You Can Trust
If the records you handle are personal, financial, legal or commercially sensitive, ‘secure’ has to be a matter of how the service runs rather than a marketing claim. Our secure scanning is performed in an accredited bureau by DBS-checked, NDA-bound staff, with layered physical and digital controls throughout. Each file is followed from collection to final delivery, scanning workstations are kept apart, network access is tightly limited, and the digital records produced are encrypted in transit and at rest.
For organisations specifically looking for a confidential document scanning service — legal firms, financial advisers, HR functions, healthcare providers and public sector bodies among them — this kind of control is what sets apart a project that strengthens compliance from one that quietly introduces new risk. BPMS is designed to deliver the former on every job, however big or small.
BPMS can collect from Fareham
BPMS provides secure, accredited document scanning across Fareham and the wider Hampshire area, including Gosport, Portchester, Stubbington and Whiteley. Our vetted team collects your records directly from your Fareham premises, whether you are based in the town centre, Solent Business Park at Whiteley or the surrounding commercial parks and industrial estates.
Every collection is itemised and tracked from your door to our accredited scanning bureau, giving Fareham organisations in legal, finance, healthcare, education and the public sector a secure, GDPR-compliant route to a paperless office. Call 0333 772 1631 to arrange document scanning collection from Fareham.
What our clients say
Neil and his team provided a professional and efficient service and completed the project within the agreed timeframes. Neil was extremely helpful and we have been delighted with the service from BPMS which has enabled us to move to a paperless HR office.
Rachel Byers
Human Resource Manager
Get a Quote for Document Scanning Services Today
Whether the need is bulk, confidential or ongoing scanning, or a full document storage package, BPMS tailors the work to your volumes, timescales and compliance requirements — providing document scanning across Fareham and Hampshire with clear, fixed quotations confirmed before anything begins.
Call 0333 772 1631 or email info@bp-ms.co.uk for a free, no-obligation quote on professional document scanning services from one of the south coast’s most trusted scanning bureaus.
FAQ’s
What is document scanning and how does it work?
Document scanning is how your physical paper records become digital files, usually searchable PDF, TIFF or JPEG. The BPMS process moves through several phases: documents are prepared (staples, paperclips and bindings removed and tears repaired), run through production scanners, checked for quality and indexed so files can be pulled up quickly. Digital copies are delivered into your chosen system, and originals are either securely destroyed or returned, as you decide.
What file formats can my scanned documents be delivered in?
We can provide your scanned files in whichever format best matches your systems — usually PDF, JPG or TIFF. For technical drawings, CAD-compatible outputs such as .DWG and .DXF are also available for use in AutoCAD.
What is scan-on-demand and when should I use it?
Scan-on-demand suits organisations holding plenty of paper that don’t need it all digitised at once. It’s a popular first step for Fareham and Hampshire organisations embarking on a wider digitisation programme. Files remain in secure storage and individual documents are scanned only as you request them, with the digital copy sent back — spreading the cost over time and often the most sensible way into a larger project.
How does BPMS keep our documents secure?
Security is at the core of how we operate for our Fareham and Hampshire clients. Scanning is carried out at a secure, ISO 9001-approved facility, our staff are vetted and bound by confidentiality agreements, and your documents are handled under controlled conditions throughout. If you’d like originals destroyed after scanning, we provide a certificate of destruction for your compliance records.
How much paper does a typical filing cabinet or archive box hold?
As a broad guide, a standard four-drawer filing cabinet holds in the region of 15,000 to 20,000 sheets, and an archive box about 2,000 to 2,500 — though it varies with paper weight and packing density. Most organisations underestimate both the paper they hold and the time lost to records that have been misfiled.
Can you scan bound books and large-format drawings?
Yes. We scan bound documents with a careful, non-invasive method that protects the originals, and we have dedicated wide-format scanners for large items such as architectural drawings, plans and maps, handling widths up to A0 and lengths of approximately two metres.
What happens to my paper documents once they have been scanned?
Up to you. Most clients have their originals securely shredded and recycled after scanning, with a certificate of destruction issued for compliance. Alternatively, where you’d rather keep the originals, we’ll return them to you.