As a result of new working trends accelerated by the pandemic our offices are getting smaller with the move to remote and flexible working practises.

Whilst this has huge potential benefits for businesses and employees alike, important documents still require to be managed and accessible to those who require them regardless of their location.

This is where BPMS ONLINE is the solution…

It is highly likely that the recent trends in remote working are likely to continue and indeed increase. An obvious effect of this may well signal a general reduction in office space with greater emphasis on hot desking or serviced office accommodation.

For this to work, businesses will need to need to move away from traditional desktop computing and look increasingly to the cloud as a means of storing, accessing and working with their filing.

A move to electronic working brings with it a host of benefits, not least, removing them physically from your expensive office space, but the failsafe security and protection of your most precious information (they are fully backed up in the case of disaster), they only being available to those with permission to access them.

Here are some other good reasons………….

Working with live files

Ask yourself the question, how much time is lost within your organisation through employees looking for files and how much easier would it be if they could be located in seconds?

Files may be retrieved either via their title or any aspect of the text through Optical Character Recognition (OCR). This allows you to locate a specific file even if your information is vague.
BPMS Scan all documents to BS10008 which are legally admissible.
Files may be retuned as PDF, TIFF or JPEG to meet your requirement either via SFTP, encrypted USB or directly through BPMS ONLINE.

How does BPMS ONLINE make your life easy

Removing filing from your office has enormous benefits but only if you still have immediate access to them.

BPMS ONLINE, our dedicated cloud document management system does just this, here’s how.

Access to your documents, anywhere in the world, and on any device to facilitate efficient remote working.
BPMS ONLINES search functionality allows you to locate the file you require quickly via either its title or any aspect of the documents text. This allows users to retrieve their files even with the most limited information.
BPMS ONLINE is available 24/7 all you require is an internet connection to access your filing from anywhere and on any device.
Access to BPMS ONLINE is controlled through strict user permissions, ensuring only authorised users can view your data and only that which they are entitled to.
All BPMS ONLINE servers are UK based and comply to ALL EU GDPR standards and legislation.

The paperless office is the office of the future

Moving away from a reliance on paper is without doubt the key to future working with all of the inherent benefits it brings.

With BPMS ONLINE it need not be a process which is either complex or expensive and will allow you to reap the rewards immediately.

Why not get in touch with us today and let us help you in becoming more efficient and cost effective.