Digital workflows are specifically designed to automate, track, and report on any accounting process. A comprehensive digital workflow should allow you to track a document at any stage of its process life cycle. A full range of reports enable you to see how many documents are at any given stage within any process.
Your invoice processing workflow should automatically check for any duplicate invoices and determine if a supplier is already in the system. If not, the solution should initiate an automated new supplier set up procedure. This built-in verification facility helps eliminate fraudulent invoices from bogus suppliers a phenomenon sadly on the increase.
Digital Automation by design enables the sharing of information with anyone on your team who needs visibility into a workflow process. Every employee responsible for completing a task can view it in the office automation solution. Email updates can be sent to alert employees to new tasks in their work environment. Exceptions and escalations can be configured easily. At a glance, a manager can see what steps are complete and what remains to be done and all in real time.
Protecting proprietary information is a priority for most businesses. Digital Archive’s provide strong security and backup measures to ensure instant information recovery in the case of a disaster, whilst preventing unauthorised employees or others with nefarious intent out thus meeting your critical compliance responsibilities.
To learn more about DocuWare and how it could benefit your organisation why not get in touch with BPMS for your free consultation and demonstration.